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Office of the Registrar

Visiting the Registrar’s Office

The Office of the Registrar is located in the Dawson Center on the Greenspring Campus. The Registrar manages many administrative processes related to academics at Stevenson University.

SCHEDULE AN APPOINTMENT

Current Students

Stevenson students seeking information, forms, and documents from the Office of the Registrar should use the SUNow Portal.

SUNOW PORTAL

Accelerate Your Stevenson Education This Summer

Get a jump on your education this summer! Registration opens March 7th for SU Summer 2022 undergraduate courses--and we've expanded the number of courses to give you more options. We're offering 60 online summer courses and discounting tuition costs to help you get aheadcatch up, and meet SEE general education requirements. Summer is also a great time to master a challenging subject. Upcoming Summer Session begin on May 16th, June 6th, and July 5th. 

Learn More and Register for Summer Courses

Summer Courses

We're Here To Help

Schedule of Classes

Daily Class Updates

The Schedule of Classes database is updated once per day. Please check back regularly for updated class statuses.

Schedule of Classes

The links below will allow you to search for classes for current and upcoming semesters. These files are updated several times a day to enable you to have up-to-date information as you are contemplating your courses for next semester.

Fall 2022

Summer 2022

Spring 2022

Important Academic Dates

Important Academic Dates

  • Spring 2022
     

    Spring 2022

    Jan. 24 - First day of classes

    Feb. 1 - Last day to add/drop 16-week undergraduate courses

    Mar. 7 - Registration for Summer 2022 begins

    Mar. 14 - Midterms grades due from faculty (9am), grades available to students in Student Planning

    Mar. 14 - 20 - Spring Break - University open

    Apr. 4 - Registration for Fall 2022 begins

    Apr. 7 - Last day to withdraw from a 16-week class with a “W”

    Apr. 15 - 17 - Easter holiday—University closed

    May 9 - 15 - Final examinations

    May 15 - Nurses' Pinning Ceremony

    May 16 - 17 - Commencement Ceremonies 

    May 18 - Final grades due from faculty (5pm)

    May 16 - 19 - Commencement week

    May 30 - Memorial Day—University closed

  • Summer 2022
     

    Summer 2022

    Summer sessions will be held between May and August.  Multiple sessions are available. Please consult the Summer Schedule of Classes for details on the sessions and classes available or contact the Registrar’s Office at 443-334-2206.

  • Fall 2022
     

    Fall 2022

    Aug. 25 - Convocation

    Aug. 29 - First day of classes

    Sept. 5 - Labor Day—University closed

    Oct. 5 - Yom Kippur —University closed

    Oct. 10 - 11 - Fall Break — University open

    Nov. 23 - 27 - Thanksgiving holiday—University closed

    Dec. 12 - 18 - Final examinations

    Dec. 23 - 25 - Christmas holiday—University closed

    Dec. 31 - Jan. 2 - New Year's holiday—University closed

For complete registration, billing, and refund information, please see the Enrollment Calendar.

Transferring to SU

Transferring to SU

Stevenson makes transferring simple and trouble-free. Here’s how:

  • Guaranteed admission to students with an associate’s degree from any community college
  • Average Transfer student award is $18,000 
  • General education block transfer to maximize the value of your existing credits (awarded to any student who has an A.A., A.S., or A.A.T. degree from a Maryland community college)
  • Articulation agreements with local community colleges help ensure a smooth transfer to your Stevenson major
  • Personalized support: 14:1 faculty-to-student ratio and transfer-specific advising and mentoring
  • Stevenson University offers you more than 90 majors, minors, and tracks to complete your bachelor’s degree.

Transfer Credit Evaluation

Stevenson is committed to helping transfer students minimize credit loss and complete their degree at Stevenson in as little time as possible. The Registrar’s Office facilitates the evaluation of credit for students who have earned college credit from another institution or successfully completed Advanced Placement (AP), International Baccalaureate (IB), CLEP, and/or A/AS level examinations.

Learn about Transfer Credit Evaluation at Stevenson

Articulation Agreements

Stevenson University maintains articulation agreements for undergraduate and graduate transfer with a variety of area institutions. The agreements are listed in the table below by program of study.

View Stevenson's Articulation Agreements

Registration Guide

Registration Guide

A Guide for Students and Parents During the Registration Process 

Registration is an exciting time at Stevenson when you will get the opportunity to select classes that will allow you to explore new topics, delve deeper into your field of study, and progress along the pathway to graduation.

Feel free to use this page as a registration resource. Here you will find information on a variety of topics, including registration timing, schedule building, and course adjustments. Remember, your success coach/faculty advisor is also here to answer your questions and provide assistance during any point in the registration process.

  • Registration Timing

    Before registration begins, the Registrar’s Office will email you a registration date and time, which is the earliest you can register for classes. Registration dates and times are assigned based on the number of credits completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen. 

    Seniors often only have a few requirements left to complete, so their options are limited.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the registration system during periods of high demand.

  • Building Your Schedule

    When creating a schedule, it’s important to keep an open mind and work with your student success coach/advisor to explore all of your options. Your student success coach/advisor can help you determine which requirements need to be completed in a specific semester and which ones don’t and help you adjust your major’s suggested course sequence so you can take advantage of available classes. 

    Remember that flexibility is key! It’s important to be flexible when it comes to class times and course selection, particularly if you are a freshman or sophomore. For example, if you are not able to get into Basic Digital Photography this semester to fulfill your Fine Arts SEE requirement, remember that you have options. You should consider the 18 other courses available to fulfill this requirement, or consider exploring another SEE requirement such as Humanities or Social Sciences this semester and fulfilling the Fine Arts requirement in a later semester when you may be more likely to get the exact course you would like. It’s important to remember that you do have choices and that you will be able to get the courses that you need to graduate. 

  • The Role of the Student Success Coach/Advisor

    Get to know your student success coach or advisor—he or she is here to help you. Advising is required for all Stevenson students; this means, you must meet with your success coach/advisor and be “checked off” before you can register, so be sure to do this before your registration time.

    If you are struggling to construct your schedule or find that you can’t register for a class you need to stay on track, please reach out to your student success coach or faculty advisor. Your advisor/student success coach will work with you, the Registrar’s Office, and/or the Academic Program Administrators to help you explore all your options.

  • Adjustments to Course Offerings

    Academic Program Administrators, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need you to work with your student success coach/advisor who will then keep us informed. 

  • Key Terms and Definitions

    Class Cancellations:  It may be necessary for the University to cancel a course for insufficient enrollment or other reasons.  Students will be notified via SU email regarding course cancellations and should contact their advisor or success student success coach if assistance is needed selecting an alternate course.

    Overload: A typical schedule for full-time students who wish to graduate in four years consists of 15 to 18 credits per semester. Students may take 12 to 18 credits and be considered full-time and pay the full-time tuition rate. Occasionally, students may desire to take more than 18 credits.  Before this decision is made, students should talk with their student success coach or faculty advisor to discuss the feasibility of this plan. Deciding factors may include the student’s GPA, selection of other courses, and the real need to do an overload.  Students taking an overload (more than 18 credits) are charged an additional $425 per credit.  Students who wish to take an overload should complete the “Permission for Overload” form which can be found on the Student Menu on WebXpress under “Registrar’s Office Forms.”

    Waitlists: You may add yourself to a waitlist if you would like to be notified if/when a seat becomes available in a closed class.  If/when a seat becomes available, you will be notified via SU e-mail and will have 24 hours to register for the seat. If you fail to register by the deadline listed in the e-mail you will be dropped from the waitlist and the available seat will be offered to the next student on the list. Here are some things to remember: Being on a waitlist does not guarantee a seat will become available, so register for an alternate class. Not all courses/sections allow wait lists. No more than 3 students may be on a waitlist at any given time. Waitlists are not used to gauge student interest in courses. They are used to allow students to easily register for a full class if a seat becomes available. Typically, a large number of students do not drop classes once they have registered, so only a few seats in a section—if any—may become available. 

    SEE Courses: Students who have entered the University after 2014 are required to fulfill Stevenson Educational Experience (SEE) requirements by taking SEE-certified courses. Information about SEE-certified courses can be found in a variety of places: the catalog, the schedule of classes, the Registrar’s Office portal page, and the course descriptions in WebXpress. 

    Registration Blocks and Eligibility: Students are eligible to register when:

    • They have met with their academic advisor and have been “checked off.”
    • Their assigned registration date and time has arrived.
    • Their account is clear of all registration blocks. A student may have a registration block on their account if they have not met all obligations to the University. These may include, but are not limited to the following:
      • An incomplete health record
      • Outstanding financial obligation (e.g., past due tuition/fees balance or overdue/lost library book)
      • Failure to complete INT 100 (Principles of Academic Integrity) by the due date.
      • NOTE: Students with a pending academic integrity violation will be unable to register online, but may register in person in the Registrar’s office.
         
    Prerequisites and CorequisitesPrerequisites are courses that students must successfully complete before other courses.  For example, ENG 151 is a prerequisite for ENG 152.  You will be able to register for a course if you have successfully completed or are currently enrolled in the prerequisite course (and then pass the prerequisite course before the next course begins).

    Corequisites are courses that students must take in the same semester as another course. For example, BIO 113 and BIO 113L are corequisites.
  • A Letter to Parents

    Dear Parents,

    Course registration is right around the corner, and we want to make sure that you have all the information you need to support your student as he or she successfully navigates this process.

    Registration is an exciting time, but constructing a schedule that meets program requirements and accommodates extracurricular activities, work, athletic schedules, etc., can sometimes be challenging for students.

    However, with the right approach and help from his or her advisor/student success coach, your student will be able to create a schedule that meets his or her needs and keeps him or her moving towards graduation. Below, we have provided some key information that will help you better understand registration at Stevenson.

    Registration Timing

    Current SU students are assigned specific registration dates and times, which are the earliest they can register for classes. Registration dates & times are assigned based on the number of credits students have completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the system during high demand registration periods.

    Building a Schedule

    When creating a schedule, it’s important for students to keep an open mind and work with their coaches/advisors to explore all of their options. Flexibility is key. Students’ coaches/advisors can help them determine which requirements need to be completed in a specific semester and which ones don’t and help them adjust their major’s Suggested Course Sequence to take advantage of available classes.

    The Advisor/Coach Role

    Advisors and coaches are here to help. If a student is struggling to construct a schedule or finds that he/she can’t register for a class that is needed to stay on track, the student should reach out to his/her student success coach or faculty advisor. The advisor/coach will work with the student, the Registrar’s Office, and/or the Academic Program Administrators to explore all of the options.

    Adjustments to Course Offerings

    Academic Program Administrators, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need students to work with their student coaches/advisors who then will keep us informed.

    Best,

    Stevenson University’s Registration Planning Team

  • Winterim 2022 FAQs
  
Graduation Information

Graduation Information 

Students begin the graduation process by applying for graduation using the WebXpress link on the SUNow Portal. For those who plan to graduate in May or August, an application should be submitted during the fall semester. Additional information can be found as soon as it is available on our Commencement pages linked below.

View Commencement Website

Are you ready to graduate?

Graduation is not an automatic process. All students must apply for graduation in Self-Service. Please read the details below to ensure a smooth path to graduation, earning your degree, and celebrating the occasion.

Graduation Application Deadlines:

Intended Graduation Term Grad Application Opens Deadline to Apply
December Graduate  March 1  August 1
August and May Graduates September 1 January 1

 Undergraduate Student Requirements

1. Upon accumulating 90 credits schedule a meeting with your academic advisor to ensure you are on track to graduate.

          a. Prior to the meeting you should plan out your last 30 credits in Student Planning.

2.  A minimum cumulative GPA of 2.0 and 120 credits are required to graduate.

          a. Certain majors may have higher GPA requirements

3.  Apply for Graduation Before the Start of Your Final Semester

  • Log into your Self-Service account
  • Click on Graduation Overview
  • There is a $25 graduation application fee due at the time of application.
  • You will receive a confirmation e-mail to your SU e-mail account upon submission.
  • Step-by-step instructions can be found here

Graduate Students

Graduate students should meet with their assigned student success coach one semester prior to their last semester of enrollment. Students should apply for graduation by the listed deadline.

Graduating with Academic Honors

Degrees with Latin honors are conferred on undergraduate students who achieve the following cumulative grade point average:

Stevenson University does not round the GPA

  • Summa Cum Laude: 3.900 - 4.000
  • Magna Cum Laude: 3.700-3.899
  • Cum Laude: 3.500-3.699

Financial Holds

Students with a financial obligation to the University will be unable to receive their diploma and transcripts requests cannot be processed until the hold is cleared. Please contact the Office of Students Accounts at or (443) 334-3500 to resolve any financial holds.

Cap and Gown

Students can obtain cap and gown ordering information via the Commencement Website in March. Students who need cap and gown information prior to March should contact the Starting Gate Campus Store.

Commencement Ceremony:

Commencement ceremonies are held annually in May. Graduates from the entire academic year (December, May, and August) are invited to participate.

Diploma Information 

Diplomas are sent via standard U.S. mail the month following degree conferral. Diplomas are sent after all final grades are received and degree requirements are confirmed complete.

Diplomas are 11 x 14 inches in size. Frames are available for purchase through The Starting Gate - Campus Store at Owings Mills. Please call (443) 352-4062 or email 

The official academic transcript, not the diploma, is considered the certifying document to verify a degree. Graduates will be issued one diploma.  Additional copies will not be provided, however, a replacement diploma may be requested by alumni. 

Diploma Replacement

Replacement diplomas may be requested due to the name change from Villa Julie College to Stevenson University, due to an official personal name change, or due to a lost or damaged diploma.  The replacement diploma may only be requested by the alumnus in writing using the Replacement Diploma Order Form.

The fee for a replacement diploma is $50.  Please note: Effective Fall 2008, all replacement diplomas will feature Stevenson University, even if the degree was earned prior to the name change. 

Transcripts & Verifications

Transcript Requests

Stevenson University has partnered with the National Student Clearinghouse to offer official and secure electronic versions of your transcript. Your request can typically be delivered within hours by selecting the electronic delivery method. Updates on the status of your order will be e-mailed to you.  

Any financial holds or other outstanding obligations to Stevenson University will prevent the transcript request from being processed. 

Current Stevenson students 

Current students may submit a request through the National Student Clearinghouse for quick electronic delivery.  

Alumni and other former students 

Alumni and other former students may request official transcripts through the National Student Clearinghouse secure transcript ordering site. Please be aware that there may be a longer delivery time with the US Postal Service for paper transcripts. We recommend ordering electronic transcripts. 

Unofficial Transcripts

Current and former students can access an unofficial transcript via WebExpress for Students:

  • Select WebXpress for Students.
  • Then choose Academic Profile from the dropdown menu.
  • Next, click on View and Print My Unofficial Transcript.
  • If you experience any problems contact registrar@stevenson.edu

Degree Verifications 

The National Student Clearinghouse is our authorized agent for providing degree verifications. We do not provide verification via phone, fax, or email. Please visit www.degreeverify.com or e-mail   

Proxy Access

Proxy Access

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) requires institutions to protect a student’s educational record. Stevenson University students can choose to allow other people access to certain areas of their education record. The phrase used to indicate this is “granting proxy access”; the person getting access is referred to as the “proxy.” Students usually grant this access to parents, guardians, or spouses. A student is also able to designate multiple proxies and to specify the type of access each proxy may have.

Once Proxy Access is assigned by the student, the person receiving the access can see the specified information, and the University is authorized to speak regarding this information to the proxy. Please remember, the proxy access is determined by the student. If the student gives proxy access only to Student Finance, then the proxy will not be able to view Grades.

If a student has previously given access to a proxy through WebXpress Parent/Guardian Menu or the FERPA Release Form on the Forms Menu on WebXpress, the student will need to give Proxy Access again using this new process.

Student Instructions – How to Give Proxy Access

Parent/Proxy Instructions

Background Investigations

Background Investigator Requests

There are three ways to obtain a transcript for a current or former student:

  • Ask the current/former student to submit a request for an official electronic transcript, which can be e-mailed directly to you within 24 hours. Students may request a transcript through the National Student Clearinghouse.
  • You may request a transcript in person by scheduling an appointment to come to the Registrar’s Office.
  • We strongly encourage Special Investigators and other government employees to use DoD Safe when requesting transcripts. DoD Safe links should be sent to   Release forms should not be directly e-mailed as they may contain Personal Identifiable Information (PII) such as Social Security Numbers (SSN).

Understanding Stevenson University Transcripts:

  • Full time Undergraduate enrollment is 12 credits or above.
    • Full time Graduate enrollment is 6 credits or above.
  • Part-time enrollment is less than 12 credits.
    • Part Time Graduate enrollment is less than 6 credits.
  • Spring semester is January – May
    • Spring 8 week 1 is January – March
    • Spring 8 week 2 is March - May
  • Summer semesters are May- August
    • Summer 8 week 1 is May – July
    • Summer 8 week 2 is July - August
  • Fall semesters are August- December
    • Fall 8 week 1 is August – October
    • Fall 8 week 2 is October - December
Contact the Registrar

Have a question? We're here to help! 

Office Address

1525 Greenspring Valley Road
Stevenson, MD 21153

Direct Contact

Phone: 443-334-2206
Fax: 443-334-2623
Schedule an Appointment 

Hours of Operation

Hours: 8:30 a.m. - 4:30 p.m.

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