Sponsored Travel to Travel Warning Countries

As part of Stevenson University’s mission to prepare graduates to achieve excellence in a dynamic global community, it is dedicated to offering international opportunities to meet the needs of its diverse population. Accordingly, Stevenson is committed to maintaining the safety and well-being of its community members on Stevenson-related travel.

Stevenson recognizes U.S. Department of State (DOS) Travel Warnings. Travel Warnings indicate the need to consider carefully whether travel by U.S. citizens to a particular country, or location(s) within a country, are advisable given conditions that may include an unstable government, civil war, ongoing intense crime or violence, or frequent terrorist attacks.1 The Office of International & Off-Campus Study maintains a list of current Travel Warnings on its online application homepage, https://studyabroad.stevenson.edu. Furthermore, Stevenson sets guidelines relating to where members of its community (defined as students, faculty and staff) may travel for Stevenson-associated pursuits as they pertain to countries with an active Travel Warning.

Stevenson observes the following Travel Warning policy:

If there is an active Travel Warning for a particular country as a whole or region(s) within a country, approval for travel will be suspended to that country (or region(s) within) as long as the warning is in effect, unless a petition application to waive this policy is submitted and approved.2 Travel with Stevenson funds to countries for which a mandatory evacuation order has been issued will not be authorized. This policy applies to all Stevenson community member travel sponsored, organized, supported or recognized by Stevenson.

The rationale for this policy is that countries under Travel Warnings are considered to present an elevated risk to travelers’ health and safety. However, Stevenson recognizes that a Travel Warning does not always negate compelling academic reasons for travelling to a country, and that security situations may vary considerably in different parts of a country under a Travel Warning.

Specific waivers (petition applications), depending on the Stevenson community member and their reason for travel (e.g. study abroad students, students traveling on non-credit experiences, student-athletes, faculty and staff travel, etc.), will require an exemption application which will be considered on a case-by-case basis by the respective authority.3 The presiding authority may seek input from appropriate Stevenson administrators, faculty, staff and/or consultants with expertise in the proposed country or region in reviewing the application for an exemption to this policy.

If the respective authority approves the petition, the traveler will be required to sign a liability waiver indicating their awareness of the Travel Warning and their personal responsibility for the associated risks. If the respective authority denies the petition, all elements of Stevenson sponsorship will be withheld and the denial will be final.

Should a Travel Warning be issued while a member or group of the Stevenson community is already engaged in planning or has departed on Stevenson-sponsored travel in the subject country, the respective authority will assess the situation and make appropriate recommendations and decisions based on concern for the safety and security of Stevenson travelers.

The Policy on Stevenson University Sponsored Travel to Travel Warning Countries will be reviewed on a regular, ongoing basis as needed.

1See https://travel.state.gov/content/passports/en/alertswarnings.html.

2With the exception of Israel, for which a petition application is not necessary but a liability waiver will be required.

3Exemption review will fall under the home department of the petitioner, e.g.: Study Abroad student travel – Student Petitions Subcommittee of the International & Off-Campus Study Committee; Non-credit student travel – Vice President Student Affairs; Student athletes – Athletics Director; and Faculty – Executive Vice President and Provost Academic Affairs.

(Approved March 2017)