Outside Professional Activities for Full-time Administrators
Outside professional activities are activities related to the administrator’s position at the University and that are administered or sponsored by persons, entities or governmental agencies other than the University. Outside activities are encouraged by the University where such activities give the administrator experience and knowledge valuable to professional growth and development and do not conflict with the administrator’s obligations to the University. These activities may help the administrator to make worthy contributions to the University or the community. Examples of acceptable “outside professional activities” include:
- Practicing a profession on a part-time basis;
- Providing professional, managerial or technical consulting services to an outside entity;
- Serving on a committee, panel or commission established by an outside entity;
- Testifying as an expert in administrative, legislative or judicial hearings;
- Participating in or accepting a commission for a musical, dramatic, dance, or other artistic performance or event sponsored by an outside entity;
- Acting as a reviewer or editor for professional journals or book manuscripts;
- Presenting occasional lectures or papers at meetings of an outside entity; and
- Serving on a corporate or nonprofit board.
Before engaging in outside professional activities, the administrator’s supervisor and the Vice President for Human Resources must be apprised of such activities so that they may be duly recognized and documented by the University.
The following University facilities may be used by administrators in connection with “outside professional activities” without prior approval or reimbursement:
- Personal office space, excluding personal client interaction;
- Local telephone calls;
- E-mail accounts;
- Typewriters, personal computers, and word processors, if available;
- Other faculty and employees as consultants.
No outside professional activity shall be undertaken that might interfere with an administrator’s primary responsibilities to the University. While the administrator is encouraged to engage in outside professional activities, such activities must be clearly subordinate to the administrator’s employment with the University and other University service responsibilities. While administrators and employees are encouraged to teach at Stevenson, they must do so outside of their regular business hours, e.g., evening and weekends. Each administrator is required to receive written permission from the President prior to taking on significant other outside activities that suggest a conflict regarding the administrator’s obligations to Stevenson University (such as regular employment or teaching at another institution).
The individual administrator’s contract shall take precedence over anything contained in this policy.
THE POLICY REGARDING OUTSIDE PROFESSIONAL ACTIVITIES FOR FULL-TIME FACULTY IS PROVIDED IN SUBSECTION 4.8 OF VOLUME IV OF THE UNIVERSITY POLICY MANUAL.
EMPLOYEES WHO SEEK SECONDARY EMPLOYMENT AT STEVENSON
NO SECONDARY EMPLOYMENT ACTIVITY SHALL BE UNDERTAKEN THAT MIGHT INTERFERE WITH A FACULTY, ADMINISTRATOR’S OR STAFF MEMBER’S PRIMARY RESPONSIBILITIES TO THE UNIVERSITY. ANY SECONDARY JOB AT STEVENSON HELD BY A STEVENSON EMPLOYEE MUST BE CLEARLY SUBORDINATE TO THE INDIVIDUAL’S PRIMARY POSITION WITH THE UNIVERSITY AND OTHER UNIVERSITY SERVICE RESPONSIBILITIES. FOR EXAMPLE, WHILE ADMINISTRATORS AND STAFF ARE ENCOURAGED TO TEACH OR COACH AT STEVENSON, THEY MUST DO SO OUTSIDE OF THE REGULAR HOURS OF THEIR PRIMARY EMPLOYMENT. EACH PERSON IS REQUIRED TO RECEIVE WRITTEN PERMISSION FROM THE PRESIDENT PRIOR TO TAKING ON SECONDARY EMPLOYMENT AT STEVENSON UNIVERSITY