This policy applies to outside and secondary employment and professional activities for Stevenson staff. For information regarding outside and secondary employment and professional activities for faculty, see the Outside and Secondary Professional and Employment Activities for Full-Time Faculty Policy.
Any outside and secondary employment or professional activities, whether internal or external, must not interfere with the staff member’s primary responsibilities to the University nor create a conflict of interest with the primary position or the University. Outside and secondary employment should take place outside of the normal hours of the primary position.
Outside Professional Activities for Full-time Administrators
Outside professional activities are activities related to the executive or administrator’s position at the University and that are administered or sponsored by persons, entities or governmental agencies other than the University. Outside activities are encouraged by the University where such activities give the executive or administrator experience and knowledge valuable to professional growth and development and do not conflict with the employee’s obligations to the University. These activities may help the employee to make worthy contributions to the University or the community. Examples of acceptable “outside professional activities” include:
- Practicing a profession on a part-time basis;
- Providing professional, managerial or technical consulting services to an outside entity;
- Serving on a committee, panel or commission established by an outside entity;
- Testifying as an expert in administrative, legislative or judicial hearings;
- Participating in or accepting a commission for a musical, dramatic, dance, or other artistic performance or event sponsored by an outside entity;
- Acting as a reviewer or editor for professional journals or book manuscripts;
- Presenting occasional lectures or papers at meetings of an outside entity; and
- Serving on a corporate or nonprofit board.
Before engaging in outside professional activities, the executive or administrator’s supervisor must be apprised of such activities so that they may be duly recognized and documented by the University.
The following University equipment and facilities may be used by executives and administrators in connection with “outside professional activities” without prior approval or reimbursement:
- Personal office space, excluding personal client interaction;
- Local telephone calls;
- E-mail accounts;
- Laptops and other computers;
- Other faculty and employees as consultants.
No outside professional activity shall be undertaken that might interfere with an administrator’s primary responsibilities to the University. While the administrator is encouraged to engage in outside professional activities, such activities must be clearly subordinate to the administrator’s employment with the University and other University service responsibilities. While administrators and employees are encouraged to teach at Stevenson, they must do so outside of their regular business hours, e.g., evening and weekends. Each administrator is required to receive written permission from the President prior to taking on significant other outside activities that suggest a conflict regarding the administrator’s obligations to Stevenson University (such as regular employment or teaching at another institution).
The individual executive or administrator’s contract shall take precedence over anything contained in this policy.
Secondary Employment at Stevenson
With the approval of their primary supervisor, employees at any level are allowed to hold secondary employment at Stevenson; however, no employee is allowed to hold two full-time jobs at one time. An employee whose primary position is non-exempt must ensure that the combined hours of their primary and secondary jobs do not result in overtime pay unless pre-approval is obtained from each supervisor.
(Updated June 2025)