University policies will be reviewed on a regular basis to maintain currency and relevance. At the start of each fiscal year, the Policy Management Committee (PMC) Chair will propose a number of policies to the Cabinet to be reviewed that year to determine if the policy is still necessary and if changes are needed. The goal is to ensure that each policy is reviewed at least once every eight years. A Cabinet member will be assigned to oversee the review of each selected policy and will forward recommendations to the PMC Chair.
The University community may also suggest other policy modifications on an ad hoc basis during each year, when the need arises. Policy changes, additions or deletions originating from members of the University community shall be addressed in writing to the relevant Vice President or Cabinet member. If the relevant Vice President or Cabinet member agrees with the suggestion, they will forward the proposal to the PMC Chair.
The following steps are followed when policies are submitted to the PMC Chair:
a. The PMC Chair will convene the Policy Management Committee for a meeting.
b. The PMC will review recommendations for policy changes, deletions, or additions.
c. The PMC Chair will submit new or revised policy recommendations to the Cabinet for review and initial approval, with the final approval by the President or designee.
d. The President or designee will forward approved policies to the PMC Chair, who in turn routes these policies to the persons responsible for dissemination.
e. The PMC Chair, or designee, is responsible for communicating all policy changes, deletions, or additions to the University community and for placing policies on the University website and portal.
Changes to University Policy that originate from a proposed Resolution of the Faculty Council must be approved by the President or designee. The President or designee will forward copies of the approved Resolutions to the Executive Vice President for Academic Affairs and Provost or designee who in turn routes these documents to the persons responsible for dissemination and implementation, including the PMC Chair and Cabinet.
Changes to academic policies that fall outside the scope of the University Policies per se, including those set forth in the University Catalogs, must be approved by the Executive Vice President for Academic Affairs and Provost or designee who in turn routes these documents to the persons responsible for dissemination and implementation, including, as applicable, the Senior Associate Vice President for Academic Affairs and the University Registrar.
Nothing in these procedures shall be construed to restrict the prerogative of the President to change or create policy. The President’s Office will inform the PMC Chair of any such policies or revisions.
(Updated June 2025)