Official Bulletin Boards
There are “Official Bulletin Boards” located in each classroom building. Only “Official Notices,” approved by the Office of Student Life and Leadership, should be placed on these bulletin boards. There are additional “Official Bulletin Boards” placed in hallway areas and marked as such. The same regulations apply. The criteria used in determining official notices are: the information issues from an official of the University; it is of University-wide importance; its effect is long-range (one year, or permanent); non- knowledge of the information carries a sanction or long-range effect.
Department Bulletin Boards
Bulletin Boards relevant to academic/staff department activities are assigned to specific academic administrators or staff. These displays should be neat, current, and attractive throughout the year, including summer. No commercial items (for-profit), other than opportunities such as graduate school admissions testing support, should be placed. Such items are subject to removal. Materials may not be placed on hallway walls, windows or doors. Faculty may post items on their own doors.
Student Bulletin Boards
Clubs/Student Organizations: The Office of Student Life and Leadership will assign Bulletin Boards to specific organizations. The designs and lettering should be neat, with correct spelling/grammar and maintained as current and attractive throughout the calendar year. No commercial items are to be placed on these assigned sites without the approval of Student Life and Leadership. Failure to maintain the site appropriately will result in the loss of the organization’s use of the Bulletin Board.
Individual Students: All postings by individual students must receive prior approval from the office for the Vice President for Student Affairs. Students must submit their materials via email to studentlifeandleadership@stevenson.edu at least one week before the intended posting date.
Submission Requirements:
Posting requests must include the following:
- Name of the organization or student
- Contact information
- Description of the event or purpose of the posting
- Proposed date(s) for posting
- Any relevant graphics or materials intended for display
Content Restrictions:
All posted materials must align with the values and mission of the institution. The following content is prohibited:
- Hate speech, discriminatory remarks, or personal attacks
- Illegal activities or substances
- Material that may incite violence or disruption
- Offensive or obscene content
Designated Posting Areas:
Postings are only allowed in designated areas on campus. A map of approved posting locations will be provided by the Office for Student Life and Leadership and the Office for the Vice President for Student Affairs.
Duration of Posting:
Approved materials will receive an approval stamp from Student Affairs, and may be posted for a maximum of four weeks unless otherwise specified in the approval. After this period, all materials must be removed by the individual or organization responsible.
Enforcement:
The Office for Student Life and Leadership and the Office for the Vice President for Student Affairs reserve the right to remove any materials that do not comply with this policy or that are deemed inappropriate.
Staff/Academic Department flyers/banners/posters.
Flyers and posters for athletic events, alumni activities, admissions and career services events, cultural affairs, etc. must be reviewed by each department head for correct spelling and compliance with the Guide to Publication Style & Graphic Standards. The departments are responsible for removing the signage in a timely manner. The Office of Marketing and Digital Communications will assist with external professional signage as requested by individual departments if there is an approved budget.
Residence Hall Posting Policy
Bulletin Boards are installed in the central area of each floor in the residence halls and suites. Boards are to be used for posting of information for residents as well as passive educational programs each month. Residence Life staff will post all flyers. Offices or individuals should bring the flyers to the Office of Residence Life in the Ratcliffe Community Center for approval and posting by RAs. RAs will remove outdated flyers. Flyers will be posted only on bulletin boards. Use of hallway walls, windows, glass doors, elevators, laundry rooms, and rest room areas are prohibited for posting of flyers. Glass doors at the building entrances and elevator doors will be used only in emergency situations by Residence Life staff to announce notices affecting residential living (temporary power outages, water issues, etc.). Display of commercial materials is subject to approval by the head of Residence Life. Parking lots are private property. Solicitation and placement of flyers on cars is strictly prohibited.
Plasma Screens Policy
The University has installed several plasma screens in the student unions and other locations for the purpose of coordinating accurate and time-sensitive information on student-related activities and news. Promotion of club activities is encouraged, with the policy of club event details to be provided via Club Event and Proposal forms coordinated by the Student Life and Leadership Office and online using the website address. Events will be posted by 9 a.m. on a current day. The order of sequence is events for current day preceding events for current week and future weeks. Saturday presentations will be coordinated by the Residence Life Office.
(Approved Sept. 2024)