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Registration Guide

A Guide for Students and Parents During the Registration Process 

Registration is an exciting time at Stevenson when you will get the opportunity to select classes that will allow you to explore new topics, delve deeper into your field of study, and progress along the pathway to graduation.

Feel free to use this page as a registration resource. Here you will find information on a variety of topics, including registration timing, schedule building, and course adjustments. Remember, your success coach/faculty advisor is also here to answer your questions and provide assistance during any point in the registration process.

  • Registration Timing

    Before registration begins, the Registrar’s Office will email you a registration date and time, which is the earliest you can register for classes. Registration dates and times are assigned based on the number of credits completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen. 

    Seniors often only have a few requirements left to complete, so their options are limited.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the registration system during periods of high demand.

  • Building Your Schedule

    When creating a schedule, it’s important to keep an open mind and work with your student success coach/advisor to explore all of your options. Your student success coach/advisor can help you determine which requirements need to be completed in a specific semester and which ones don’t and help you adjust your major’s suggested course sequence so you can take advantage of available classes. 

    Remember that flexibility is key! It’s important to be flexible when it comes to class times and course selection, particularly if you are a freshman or sophomore. For example, if you are not able to get into Basic Digital Photography this semester to fulfill your Fine Arts SEE requirement, remember that you have options. You should consider the 18 other courses available to fulfill this requirement, or consider exploring another SEE requirement such as Humanities or Social Sciences this semester and fulfilling the Fine Arts requirement in a later semester when you may be more likely to get the exact course you would like. It’s important to remember that you do have choices and that you will be able to get the courses that you need to graduate. 

  • The Role of the Student Success Coach/Advisor

    Get to know your student success coach or advisor—he or she is here to help you. Advising is required for all Stevenson students; this means, you must meet with your success coach/advisor and be “checked off” before you can register, so be sure to do this before your registration time.

    If you are struggling to construct your schedule or find that you can’t register for a class you need to stay on track, please reach out to your student success coach or faculty advisor. Your advisor/student success coach will work with you, the Registrar’s Office, and/or the Department Chairs to help you explore all your options. 

  • Adjustments to Course Offerings

    Department chairs, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need you to work with your student success coach/advisor who will then keep us informed. 

  • Key Terms and Definitions
    • Class Cancellations:  It may be necessary for the University to cancel a course for insufficient enrollment or other reasons.  Students will be notified via SU email regarding course cancellations and should contact their advisor or success student success coach if assistance is needed selecting an alternate course.

     

    • Overload: A typical schedule for full-time students who wish to graduate in four years consists of 15 to 18 credits per semester. Students may take 12 to 18 credits and be considered full-time and pay the full-time tuition rate. Occasionally, students may desire to take more than 18 credits.  Before this decision is made, students should talk with their student success coach or faculty advisor to discuss the feasibility of this plan. Deciding factors may include the student’s GPA, selection of other courses, and the real need to do an overload.  Students taking an overload (more than 18 credits) are charged an additional $425 per credit.  Students who wish to take an overload should complete the “Permission for Overload” form which can be found on the Student Menu on WebXpress under “Registrar’s Office Forms.”

     

    • Prerequisites and Corequisites: Prerequisites are courses that students must successfully complete before other courses.  For example, ENG 151 is a prerequisite for ENG 152.  You will be able to register for a course if you have successfully completed or are currently enrolled in the prerequisite course (and then pass the prerequisite course before the next course begins).

      Corequisites are courses that students must take in the same semester as another course. For example, BIO 113 and BIO 113L are corequisites.

     

    • Registration Blocks and Eligibility: Students are eligible to register when:
      • They have met with their academic advisor and have been “checked off.”
      • Their assigned registration date and time has arrived.
      • Their account is clear of all registration blocks. A student may have a registration block on their account if they have not met all obligations to the University. These may include, but are not limited to the following:
        • An incomplete health record
        • Outstanding financial obligation (e.g., past due tuition/fees balance or overdue/lost library book)
        • Failure to complete INT 100 (Principles of Academic Integrity) by the due date.
        • NOTE: Students with a pending academic integrity violation will be unable to register online, but may register in person in the Registrar’s office.

     

    • SEE Courses: Students who have entered the University after 2014 are required to fulfill Stevenson Educational Experience (SEE) requirements by taking SEE-certified courses. Information about SEE-certified courses can be found in a variety of places: the catalog, the schedule of classes, the Registrar’s Office portal page, and the course descriptions in WebXpress. 

     

    • Waitlists: You may add yourself to a waitlist if you would like to be notified if/when a seat becomes available in a closed class.  If/when a seat becomes available, you will be notified via SU e-mail and will have 24 hours to register for the seat. If you fail to register by the deadline listed in the e-mail you will be dropped from the waitlist and the available seat will be offered to the next student on the list. Here are some things to remember:
    • Being on a waitlist does not guarantee a seat will become available, so register for an alternate class.
    • Not all courses/sections allow wait lists.
    • No more than 3 students may be on a waitlist at any given time.
    • Waitlists are not used to gauge student interest in courses. They are used to allow students to easily register for a full class if a seat becomes available. Typically, a large number of students do not drop classes once they have registered, so only a few seats in a section—if any—may become available. 
  • A Letter to Parents

    Dear Parents,

    Course registration is right around the corner, and we want to make sure that you have all the information you need to support your student as he or she successfully navigates this process.

    Registration is an exciting time, but constructing a schedule that meets program requirements and accommodates extracurricular activities, work, athletic schedules, etc., can sometimes be challenging for students.

    However, with the right approach and help from his or her advisor/student success coach, your student will be able to create a schedule that meets his or her needs and keeps him or her moving towards graduation. Below, we have provided some key information that will help you better understand registration at Stevenson.

    Registration Timing

    Current SU students are assigned specific registration dates and times, which are the earliest they can register for classes. Registration dates & times are assigned based on the number of credits students have completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the system during high demand registration periods.

    Building a Schedule

    When creating a schedule, it’s important for students to keep an open mind and work with their coaches/advisors to explore all of their options. Flexibility is key. Students’ coaches/advisors can help them determine which requirements need to be completed in a specific semester and which ones don’t and help them adjust their major’s Suggested Course Sequence to take advantage of available classes.

    The Advisor/Coach Role

    Advisors and coaches are here to help. If a student is struggling to construct a schedule or finds that he/she can’t register for a class that is needed to stay on track, the student should reach out to his/her student success coach or faculty advisor. The advisor/coach will work with the student, the Registrar’s Office, and/or the Department Chairs to explore all of the options.

    Adjustments to Course Offerings

    Department chairs, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need students to work with their student coaches/advisors who then will keep us informed.

    Best,

    Stevenson University’s Registration Planning Team

  • Winterim 2018 FAQs

    What is Winterim? 

    Winterim is a condensed session in January when full-time Stevenson students can take classes that are specifically designed for intensive study and fulfill program or SEE requirements at a greatly reduced cost.* 

    Why should I take a Winterim course?

    Winterim gives you an opportunity to take a travel course and/or fulfill SEE or program requirements over break. Courses are offered on campus and off campus, and eligible, full-time students pay a nominal fee of $195 instead of tuition.*

    When is Winterim? 

    On-campus Winterim courses run from January 2 to January 21, 2018. Please contact the Office of International and Off-Campus Study for more information about the dates for travel courses.

    How much does it cost to take a Winterim course? 

    That depends on how many credits you are taking in Fall 2017. If you are a full-time student, simply add the number of credits you are taking in the fall to the number of credits you want to take in Winterim. If the total is equal to or fewer than 18 credits, you pay only a flat fee of $195.00.* If the total is more than 18 credits, you pay the $195.00 fee and the standard overload fee of $425.00 per credit for any credits above 18.

    For example, if you are taking 15 credits in Fall 2017, and plan to take a 3-credit class in Winterim 2018, those credits will be combined for a total of 18 credit hours and you will pay just $195.00.  If the credits in Fall 2017 and Winterim 2018 exceed 18 credits in total, an overload charge per credit will apply.

    Please see the table below for a more complete breakdown. Please remember that it is important to consider your plans for Winterim at the time of fall registration.

     
    Winterim Costs        
    Number of credits you are registered for in Fall 2017 Number of credits you want to take in Winterim Total number of credits in Fall and Winterim Winterim Cost Formula Total Winterim Cost
    Full-Time Students        
    Between 12-15 credits 3 15-18 $195 flat fee  $195.00
    16 credits 3 19 $195 flat fee + overload fee for one credit ($425)**  $620.00
    17 credits 3 20 $195 flat fee + overload fee for two credits ($850) $1,045.00
    18 credits  3 21 $195 flat fee + overload fee for three credits ($1,275)  $1,470.00
    Part-Time Students        
    Fewer than 12 credits  3 4-14 $195 + Regular tuition rate of $835 per credit + Part-time fees  $2,775.00

    * All students may take classes in Winterim, but the reduced fee applies only to full-time students. See chart above. Some Winterim courses may require additional travel expenses or other specific course-related fees that must be paid by the student. Students may be eligible for scholarships to help fund travel expenses. Both the student and his or her parent may be eligible to borrow loan funds from either a Federal Direct Parent Loan or from a Private lender.

    ** Overload fees will be due during the fall semester and cannot be carried forward to the spring semester. 

    Frequently Asked Questions 

    If I’m a part-time student in the fall, will registering for a Winterim class make me full-time? 
    Since registration for Winterim happens after Financial Aid has been awarded and Fall 2017 tuition has been billed, registering for a Winterim 2018 class will not change your Fall 2017 status. Therefore, you must be registered for at least 12 credits in the Fall to be considered full-time, regardless of how many credits you plan to take in Winterim. 

    How will taking a class in Winterim affect my Spring 2018 full-time status?
    Winterim courses will not affect your Spring 2018 full-time status. You must enroll in at least 12 credits for Spring 2018 to be considered a full time student.   

    Will taking a Winterim class prevent me from taking more than 15 credits in the Spring?
    No. Even if you take a class in Winterim, you can take up to 18 credits in the spring without any additional tuition charges.

    When do I sign up for a Winterim class?  

    • Registration for on-campus Winterim 2018 classes will run from mid-October through December 22. However, a list of courses that will be offered in Winterim is available below so you can start planning now. More details about registration dates and times will be sent to you during the fall semester.
    • Beginning on August 1, 2017, more details about travel courses will be available and registration will begin. A listing of 2018 travel courses can be found here.

    Is housing available during Winterim? 
    Students have the opportunity to stay in residence halls for $49.00 per week. The deadline to submit a break exception for Winterim housing is November 1, 2017.

    What classes are going to be offered during Winterim? 
    Please see the list of courses below. Specific times will be determined and posted on the Schedule of Classes webpage before registration begins in October. Generally, 3-credit courses meet either 4 days a week for 4 hours a day or 5 days a week for 3 hours and 10 minutes a day, and courses are scheduled between 9:00 a.m. and 5:00 p.m. 

    Winterim 2018 Courses

    On-Campus Courses

    • BIO 362 Independent Research Experience in Biology (2 credits)
    • ENG 281: Topics—topic TBD, (3 credits)
      •   SEE certified Humanities
    • ENG 281: Topics—topic TBD, (3 credits)
      •  SEE certified Humanities
    • FSCI 100: Survey of Forensic Science (3 credits)
      • SEE-certified Scientific Reasoning
    • HIST 325:  Field Experiences in Archival Operations (Baltimore City Archives experience) (3 credits)
    • HIST 211: Special Topics in History—Topic TBD, (3 credits)
      • SEE-certified Humanities
    • HIST 238:  History of Baltimore, (3 credits)
      • SEE certified Humanities
    • HSR 201: Introduction to Human Services (3 credits)
      • SEE-certified Social Science
    • MGT 308: Business Ethics (3 credits)
    • MGT 440: Leadership and Service Learning--Social Enterprise field study, (3 credits)
    • SOC 101: Introduction to Sociology, (3 credits)
      • SEE-certified Social Science 

    Travel Courses

    Quito, Ecuador

    • CHEM 206 Herbal Medicines and Remedies (3 credits)
      • SEE Scientific Reasoning-Laboratory
      • Faculty Leader: Kaitlin Bailey, Chemistry
    • ED 350 Topics in Education / SL 101 Community as Your Classroom Seminar (3 credits)
      • Faculty Leaders: Christine Moran, Education/ Service-learning and Rebecca Pisano, Education

    Arizona, USA

    • HSR 250 Topics in Human Services (3 credits)
      • Faculty Leader: Lauri Weiner, Human Services

    Louisiana, USA

    • IS 475 Special Topics in Information Systems (3 credits)
      • Faculty Leader: Art Fifer, Information Systems
    • MGT 440 Leadership and Service- Learning (3 credits)
      • Faculty Leader: Romas Laskauskas, Management

    Marfa, Texas, USA

    • ART 280 Study Away: Art and Design in Context (3 credits)
      • Faculty Leader: Elena Volkova, Art
      • Prerequisite: VCD 210 or PHOTO 141
    • PHIL 260 Aesthetics (3 credits)
      • SEE Humanities
      • Faculty Leader: Lori Rubeling, Art

    For course descriptions and prerequisites, see the University catalog

 

Have a question?

Office of the Registrar
1525 Greenspring Valley Road
Stevenson, MD 21153
Phone: 443-334-2206
Fax: 443-334-2623

 
 
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