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University Advancement Policies

The Office of University Advancement seeks gifts from individuals, corporations, foundations, and other organizations to fulfill the mission of Stevenson University. The University can only accept gifts that will advance the mission of the institution.

The University highly values and is responsible for maintaining its integrity and commitment to academic excellence and freedom. Accordingly, the University will not accept gifts which involve discrimination based upon race, religion, gender, sexual orientation, age, national origin, color, disability, or any other basis prohibited by federal, state, and local laws. Additionally, the University reserves the right to refuse any gift that it believes is not in the best interest of the university.

Soliciting Charitable Contributions

In soliciting charitable contributions, no staff member or representative of the University is authorized to commit the University to an agreement that is in conflict with established policies and procedures, or that compromises, in any manner, the position of any office or department in the performance of its assigned responsibilities.

Any member of the campus community who wishes to seek a grant or other contribution from a nongovernmental agency for the purpose of establishing, continuing, enlarging, or replicating an approved program, project or activity, will coordinate such solicitation efforts from its inception with the Vice President for University Advancement. The Vice President for University Advancement will ensure that, in the solicitation of support from such sources, the University priorities are observed and plans for such programs, projects or activities have been reviewed and approved in advance of solicitation by academic, financial, and other appropriate administrative officers. Approval for such activities is at the sole discretion of the University.

All fundraising events and campaigns conducted by students, parents, faculty or staff on campus or on behalf of any of the University’s clubs, organizations, departments or members must be authorized in writing by the Office of University Advancement prior to the solicitation or collection of any funds greater than $500.

Externally Funded Grants and Contracts

Any member of the Stevenson University community interested in seeking funding from corporate, foundation or other organization sources in support of their department shall first meet with the Director of Institutional and Individual Giving in the Office of University Advancement to review the guidelines for requesting support, and determine timeline and desired level of support needed from the Advancement Office. .

Gift Acceptance

Stevenson University has a comprehensive Gift Acceptance Policy that is designed to provide guidance to the University community and its constituents to facilitate the gift giving process. The intent of this policy is to provide prospective donors with the greatest flexibility possible in formulating their gifts within governing policy and legal parameters while assuring that gifts obtained will support programs consistent with the mission of Stevenson University.

Proposed gifts that may expose the University to adverse publicity, require undue expenditures, or involve the University in unexpected responsibilities because of their source, conditions, or purposes will be referred to the Gift Acceptance Committee, whose members are the incumbents in the following positions: 1) the University President; 2) the Vice President for University Advancement; 3) the Vice President of Finance and Administration & Chief Financial Officer. This Committee is established to review gifts offered to the University and to recommend whether to accept or decline these gifts. The final decision authority on gifts brought to the Gift Acceptance Committee lies with the University President.

In accepting a gift, the University also accepts a responsibility to the donor to steward that gift. This includes administering the gift properly, providing the donor with appropriate financial information about the gift, and reporting to the donor about the use of the funds.

Various methods of gift giving can provide flexibility, security, and tax savings to donors. Unrestricted resources are essential to ensure the continued quality of the university’s academic programs and supporting services and to sustain and enhance the institution’s financial strength and flexibility.

Gifts accepted by the university must not inhibit it from seeking gifts from other donors, be they similar or different, foreign or domestic. Finally, gifts must be designed and administered in a manner consistent with legal requirements, as well as requirements defined and set forth by other internal or external regulatory entities.

Donations for certain purposes are not acceptable as charitable gifts to the university. For example, gifts cannot be accepted as payment for tuition, fees, loans, room, board, or other student expenses. Payments of this kind made with the condition that the proceeds will be spent by the University for the personal benefit of a named individual or individuals are generally not deductible as charitable contributions.

Supporting Procedures

Any gifts other than cash, publicly traded securities, and tangible personal property (to be retained for the university’s use and that is valued at less than $5,000) must be brought to the Gift Acceptance Committee for review.

Examples of some common gift giving vehicles and assets that are addressed in the complete version of the Gift Acceptance Policy include cash, publicly traded securities, tangible personal property, real estate, and bargain sales.

Examples of common gift types or giving methods are addressed in the complete version of the Gift Acceptance Policy and include bequests and retirement plan designations, life income arrangements, life insurance policies, and charitable trusts.

The University’s advancement officers are available to provide assistance to donors seeking to understand and choose from the wide range of gift giving vehicles and types. The gift officers are required to inform donors about the specific protocols involved in the University’s approval and acceptance of various gift vehicles and types. Donors should note that in certain cases, such as gifts of real estate or tangible personal property, the University will generally look to the donor to bear certain expenses incurred in receiving or maintaining gifts. These expenses may include, but are not limited to real estate appraisal fees, environmental audit expenses incurred by the University as part of their due diligence, and ongoing maintenance costs incurred for holding the asset prior to sale.

A copy of the complete Gift Acceptance Policy may be obtained by calling the Office of University Advancement.

(Approved Sept. 2019)

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