Tuition Concession Program
The Tuition Concession Program provides an opportunity for eligible employees, their spouses and dependent children, to have tuition waived for coursework taken at Stevenson University. Courses may be taken for career development or for personal interest.
Guidelines
Tuition Concession will cover the cost of tuition only. Registration fees, other fees (such as course related fees, lab and late fees) and expenses (such as books, classroom materials, travel, etc.) must be paid by the student for courses. Admittance into the respective program, if intended for course credit, is required to receive this benefit.
The employee must complete the appropriate Application for the Tuition Concession Program and submit the application to Human Resources by the dates specified below, but no later than two weeks prior to the tuition due date.
- Fall Semester/Terms- July 1st
- Spring Semester/Terms – December 1st
- Summer Semester/Terms – May 1st
The student must be in good academic standing in order to maintain eligibility. If the scheduling of a class is contingent upon a fixed number of paying students, the benefiting student’s registration for that course cannot be counted toward the minimum number required.
The spouse and/or dependent (up until age 24) of an employee is entitled to Tuition Concession for full-time or part-time undergraduate study. Eligibility as a dependent child is contingent upon meeting the requirements for dependent status as defined by the IRS.
Tuition Concession will be rescinded for employees found to be falsifying information in order to receive this benefit. The student will become responsible for the entire tuition debt for that semester.
Undergraduate
Faculty and staff and their spouse and/or dependents are eligible to receive Tuition Concession benefits after one year of service. Full-time faculty and staff are eligible to receive 100% Tuition Concession. Adjunct faculty and part-time staff are eligible to receive a Tuition Concession benefit pro-rated by calculating their prior fiscal year annual hours relative to full time equivalency hours (i.e., 2,080 hours for staff and 1,560 hours for faculty). If a student has received any Stevenson aid, and is also applying for the tuition concession benefit, the greater amount will be applied to the student’s bill. Both amounts will not apply.
A faculty or staff member’s year of service date must precede the first day of class for the academic semester to be eligible for Tuition Concession. Continuing employees must maintain an overall performance evaluation rating of meets expectations or higher, and remain in good academic standing to retain eligibility.
Full-time faculty and staff may enroll in one (1) course per eight (8) week term or two (2) courses per academic semester. Excluded from this policy are independent study and conference courses. All courses taken and related course work must be completed outside of the employee’s regularly scheduled work hours. Requests for exception must be pre-approved by the respective vice president or president.
Graduate
All full-time staff are eligible to complete a Stevenson University Online application to receive consideration for participation in the Tuition Concession benefit after one (1) year of full-time service. This program is not a guaranteed employee benefit; rather, it is a benefit opportunity because of employment at Stevenson University. A limited number of placements will be available and reviewed for approval by the Cabinet on a fiscal year basis. A staff member’s full-time one (1) year of service date must precede the first day of class for the academic semester to be eligible for Tuition Concession. To continue participation in the Tuition Concession program employees must maintain an overall performance evaluation rating of meets expectations or higher, and remain in good academic standing to retain eligibility.
Human Resources will notify approved staff of the course enrollment guidelines, including the allowed number of credits, upon acceptance into the program. All courses taken and related course work must be completed outside of the employee’s regularly scheduled work hours. Requests for exception must be pre-approved by the respective vice president or president.
Full time faculty or staff who hold a master’s degree or higher, part-time employees, spouses and dependent children are not eligible for this program.
Tuition Concession at Termination
If an employee elects to leave their employment at Stevenson voluntarily within eighteen (18) months after earning their graduate degree or within six (6) months prior to completing their graduate degree program, the employee must reimburse the value of any tuition concession benefits received. Tuition concession repayments may be deducted from the employee’s final pay. In the event the final pay is insufficient to recover tuition benefit payments, Human Resources will work with the employee to document a repayment plan to recover the outstanding balance due within a period of no greater than twenty-four months.
Tuition Scholarship Programs
Tuition Scholarship Programs are for full-time employees of Stevenson University and their eligible dependents who wish to study at other schools that participate in the Tuition Scholarship programs. Stevenson University currently participates in the Council of Independent Colleges (CIC) and Tuition Exchange (TE) programs.
Eligible employees, as defined below, are encouraged to review both the CIC and the TE programs to determine which program is offering a scholarship to their preferred institutions. These programs are not a guaranteed employee benefit; rather, it is a benefit opportunity because of employment at Stevenson University. Employees are permitted, if otherwise eligible, to apply to both scholarship programs. Each program has its own application. Generally, dependent children (and their parents) review the participating programs by their junior year of high school so they can research the admissions requirements of the participating institutions. Eligibility as a dependent child is contingent upon meeting the requirements for dependent status as defined by the IRS. Applicants must first meet all regular admittance requirements of the college or university to which they apply. Applicants are encouraged to apply early and to apply to several institutions, as the awarding of scholarships is a highly competitive process. The Scholarship Application(s) are to be returned to Human Resources by the October 31st deadline for subsequent academic year awards.
Additional CIC and TE websites and information, such as deadline dates, participating schools, application process, and benefits amount are available on the HR SU Portal or by contacting Human Resources at HR@stevenson.edu.
Tuition Scholarship Programs Descriptions
Council of Independent Colleges (“CIC”)
The CIC is an organization that serves more than 700 independent colleges and universities providing a variety of resources including a tuition exchange program that includes more than 400 colleges and universities. Those institutions agree to import a limited number of students on the same admission basis as they accept all other students, without regard to the number of students it exports.
Undergraduate Degrees
Full-time faculty and staff who have worked continuously at Stevenson University for one (1) year full-time are eligible to apply to the CIC schools participating in this scholarship program on their behalf or on behalf of their spouse or dependent child.
Graduate Degrees
CIC offers graduate and doctoral scholarships. Full-time faculty and staff, who have worked continuously at Stevenson University for two (2) years full time, at the time of award, may qualify for the Tuition Scholarship program. Spouses and dependent children are not eligible for this program.
The Tuition Exchange, Inc. (“TE”)
TE is a reciprocal scholarship opportunity for employees and dependents of eligible faculty and staff at member schools. The program is the oldest and largest program of its kind and the awards enable the dependents of faculty and staff at the institutions to significantly defray their higher education costs.
Undergraduate Degrees
Full-time faculty and staff who have worked continuously at Stevenson University for one (1) year at the time of award are eligible to apply to the TE schools participating in this scholarship program on their behalf or on behalf of their spouse or dependent child.
Graduate Degrees
TE offers graduate and doctoral scholarships. Full-time faculty and staff who have worked continuously at the University for one (1) year may qualify for tuition exchange. Spouses and dependent children are not eligible for this program.
Financial Responsibility
Each year participation fees are paid to The Tuition Exchange, Inc. for each exported student. The faculty or staff member will be responsible for this fee for their student. A check should be written to Stevenson University at the beginning of each fall semester that a student is enrolled and receiving a Tuition Exchange, Inc. award.
Availability
TE export slots available to employees are determined by Stevenson University based on maintaining import/export student balance. Therefore, it is possible employee participation in the program each year will be limited. If this is necessary, Human Resources will provide that information in the fall for the subsequent awarding academic year.
Export Scholarships
Export scholarships are scholarships for full-time employees of Stevenson University and their eligible dependents who wish to study at other schools that participate in the Tuition Scholarship programs. Stevenson University currently participates in the CIC and TE programs. Awards are not guaranteed because these are scholarship programs. The terms and conditions for awarding the scholarship and retention of the scholarship are determined by the individual institutions. Prospective students may contact the institutions for information on availability of scholarships, admission procedures, etc. Students must be re-certified each year and remain in good academic and social standing along with satisfactory academic progress to continue receiving the award.
If the employee terminates from the University, their eligibility or their dependents’ eligibility for these scholarship programs also terminates. The student may be permitted to continue the benefit through the end of the semester but will lose eligibility for the following semester.
Import Scholarships
Import scholarships are those scholarships for student dependents of employees at other schools participating in the scholarship programs who wish to study at Stevenson University.
(Approved January 2021)