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Personnel Files

An individual file, known as a personnel file, will be maintained for each employee. Employment records are considered confidential and University property. Access to the information they contain is available by meeting with a Human Resources representative.  Personnel files may not leave Human Resources. Personnel files are maintained in both paper and electronic files in Human Resources. 

The following contents will be maintained in the personnel file, including but not limited to: resume, application for employment, higher education transcript(s), offer letter, other salary documents, acknowledgement of receipt of and/or access to the University Policy Manual and performance evaluations. 

Human Resources maintains separate, confidential benefit files. These files shall include, but not be limited to, benefit enrollment related forms, workers’ compensation documents, and FMLA forms and information. 

(Approved July 2018)

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