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Faculty Promotion in Rank

Faculty members who meet the minimum standards for advancement in rank are notified by the Provost’s Office of their eligibility to apply for promotion. Faculty who do not receive notification but believe they are eligible for promotion should first consult the Criteria for Faculty Rank policy and their school’s Full-Time Faculty Job Description before seeking confirmation of their eligibility with the Provost’s Office.

Eligible faculty members are not obligated to apply for promotion, and there is no limit to the number of times a faculty member may apply for a desired promotion.

Lecturers who successfully serve six years in the rank are awarded the title of Senior Lecturer beginning in the seventh year of service without the need to apply for promotion. Successful service in this context is determined by outcomes related to the Faculty Evaluation System – including, but not limited to the Lecturer’s annual performance appraisals. (See Faculty Evaluation policy)

Adjunct Instructors who earn a terminal degree in the discipline of their faculty appointment or a related discipline are eligible for the title of Adjunct Professor upon official verification of the degree. It is the faculty member’s responsibility to notify their supervisor, in writing, of their degree completion and to provide the University with the information and authorization necessary to verify the degree.

Using the Intent to Apply for Promotion form, eligible faculty, full-time and adjunct, must communicate their intent to apply for promotion to the Provost’s Office by the specified deadline. Submitting the Intent form ensures continued eligibility in the current cycle, but does not obligate the faculty member to apply; i.e., submission of the Intent form is a required step in the application process, but is not binding. A faculty member may decide not to apply for promotion at any point in the application cycle, and non-submission of the portfolio by the deadline is considered equivalent to a decision not to apply in the current cycle.

PROFESSIONAL PORTFOLIO - The Professional Portfolio serves as the formal application for promotion in rank and includes documentation that demonstrates the faculty member is performing at the level of the rank to which they wish to be promoted. Stevenson University uses a digital platform for submission of the Professional Portfolio and detailed instructions for this process are provided in the Technical Guidelines document. Technical Guidelines

PROFESSIONAL PORTFOLIO FOR FULL-TIME GENERAL FACULTY

The Professional Portfolio for full-time general faculty at the assistant and associate professor ranks includes, at minimum:

Title Page and Table of Contents

Professional Documentation

  •  Letter of Application
  •  Letter of Evaluation from the School Dean
  •  Letter of Evaluation from FMEC Chair
  •  Curriculum Vitae
  •  Cumulative Faculty Record
  • Annual Faculty Performance Appraisal Documents* (three years preceding)

*Revised faculty appraisal documentation was implemented in 2021. The Portfolio should include all materials related to the performance appraisal process that were in place in the three years preceding the application for promotion.

Instruction

In providing evidence for inclusion in this section, refer to the Criteria for Faculty Rank policy and the School-Specific Criteria for Promotion (if available) in the area of Instruction.

  • Section Overview/Narrative
  • Teaching Philosophy
  • Syllabi (representative samples for each course taught)
  • List of all courses taught by term
  • Sample assignments with student work and scoring rubrics
  • Self-Reflection and Course Revisions (optional)
  • Classroom Observations/Online Instruction Evaluation
  • All observations completed by Academic Program Administrator or supervisor since last promotion or appointment.
  • Observations by Peer (optional)
  • Faculty Response to Student Feedback Data (three years preceding)

Scholarship

In providing evidence for inclusion in this section, refer to the Criteria for Faculty Rank policy and the School-Specific Criteria for Promotion (if available) in the area of Scholarship.

  • Section Overview/ Narrative
  • Evidence of Scholarship

Service

In providing evidence for inclusion in this section, refer to the Criteria for Faculty Rank policy and the School-Specific Criteria for Promotion (if available) in the area of Service.

  • Section Overview/Narrative
  • Service to the University
  • Service to the School/Department
  • Service to Students
  • Service to the Profession

Appendix

  • School-Specific Job Description
  • School-Specific Expectations/Promotion Criteria by Rank (if available and if not already included in School-Specific Job Description)

PROFESSIONAL PORTFOLIO FOR FULL-TIME ADMINISTRATIVE FACULTY

The Professional Portfolio for full-time faculty who serve as Academic Program Administrators at the assistant and associate professor ranks includes, at minimum:

  • All content set forth in the Professional Portfolio for Full-Time General Faculty section, with one exception: Annual Faculty Performance Appraisal documentation is replaced by the Staff Performance Appraisal (up to and including calendar year 2020).
  • Revised APA appraisal documentation was implemented in 2021. The Portfolio should include all materials related to the performance appraisal process that were in place in the three years preceding the application for promotion.

PROFESSIONAL PORTFOLIO FOR ADJUNCT FACULTY

The Professional Portfolio for adjunct faculty at the instructor rank includes, at minimum:

Title Page and Table of Contents

Professional Documentation

  • Letter of Application
  • Letter of Evaluation from the School Dean
  • Letter of Evaluation from Academic Program Administrator

Instruction

  • Teaching Philosophy (one page)
  • List of all courses taught by term
  • Classroom Observations/Online Instruction Evaluation
  • All observations completed by Academic Program Administrator or their designee since appointment.
  • Faculty Response to Student Feedback Data (two years preceding)

Professional Competence

In providing evidence for inclusion in this section, refer to the Criteria for Faculty Rank policy.

  • Introductory Paragraph
  • Evidence of professional competence

Service

In providing evidence for inclusion in this section, refer to the Criteria for Faculty Rank policy.

  • Introductory Paragraph
  • Evidence of service to Stevenson University. Service to Stevenson University in this context includes service to the Department, School, and University.

SUBMISSION AND ROUTING OF PROFESSIONAL PORTFOLIO

The established timeline for the submission and subsequent routing of the Professional Portfolio is as follows:

  • The Professional Portfolio is due from the faculty member to their Faculty Mentoring & Evaluation Committee (FMEC) on or before one week prior to the start of classes of the spring semester of the fiscal year prior to the fiscal year in which the promotion would be effective. For full-time faculty, the FMEC’s letter is added to the Portfolio at this step.
  • The Professional Portfolio is due to the faculty member’s Academic Program Administrator (immediate supervisor) on or before one week after the start of classes of the spring semester of the fiscal year prior to the fiscal year in which the promotion would be effective. For part-time (adjunct) faculty, the APA’s letter is added to the Portfolio at this step. (Note: If the faculty member is an Academic Program Administrator, then the Portfolio goes directly from the FMEC to the Dean.)
  • The Professional Portfolio is due to the Dean two weeks after submission of the Professional Portfolio to the Academic Program Administrator (immediate supervisor). The Dean’s letter is added to the Portfolio at this step. (Note: If the faculty member is an Academic Program Administrator, then the Portfolio goes directly from the FMEC to the Dean.)
  • The Professional Portfolio is due to the Provost’s Office three weeks after submission of the Professional Portfolio to the School Dean. The Provost’s Office makes the Professional Portfolio available to the Promotions Review Board.

At the start of each academic year, the Provost’s Office provides specific dates for the Portfolio process that comport with the established time frame. This annual timeline is posted on the Provost’s Office portal page under the Promotion in Rank tab. Promotion in Rank

The faculty member’s access to their Professional Portfolio is surrendered at the time the Portfolio is formally submitted to their FMEC. Full-time faculty are strongly encouraged to seek formative guidance from their FMEC well ahead of the submission deadline. (See FMEC policy.) Adjunct faculty are strongly encouraged to seek formative guidance from their academic program administrator, Dean, and faculty colleagues well ahead of the submission deadline.

The Promotions Review Board (PRB) will review the Professional Portfolios and provide written recommendations to the Executive Vice President for Academic Affairs & Provost four weeks after the portfolios are made available to the PRB.

The Promotions Review Board for Academic Program Administrators (PRB-APA) will review the Professional Portfolios and provide written recommendations to the Executive Vice President for Academic Affairs & Provost four weeks after the portfolios are made available to the PRB-APA.

The Executive Vice President for Academic Affairs & Provost will review the recommendations and then submit the final recommendations for promotion to the President.

The Executive Vice President for Academic Affairs & Provost will notify each candidate of the promotion determination by letter. Any candidate who has not been recommended for promotion will be provided with an opportunity to meet with the Executive Vice President for Academic Affairs & Provost for the purpose of discussing the reasons for denial, areas of weakness, and suggestions for improvement. The Professional Portfolio, including the letters added by the FMEC (if applicable), APA (if applicable), and Dean, is made available to the candidate following communication of the final promotion decision.

(Approved June 2021)

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