Faculty members who believe they should be promoted should first consult the eligibility requirements listed as “Criteria for Faculty Rank” listed in this handbook and confirm their eligibility with the Executive Vice President for Academic Affairs’ Office.
If eligible, the faculty member should submit a Professional Portfolio to his or her immediate supervisor (Program Coordinator, Department Chair, Associate Dean or School Dean as appropriate) on or before one week prior to the start of classes of the spring semester of the fiscal year prior to the fiscal year in which the promotion would be effective. Two weeks after submission of the Professional Portfolio to the immediate supervisor, the immediate supervisor will forward the Professional Portfolio to the appropriate School Dean. The School Dean will review the Professional Portfolio and any supporting evidence and send the Professional Portfolio and a written evaluation to the Executive Vice President for Academic Affairs’ Office for consideration three weeks after the School Dean receives the Professional Portfolio from the immediate supervisor. (The applicant may view this evaluation letter.) The Executive Vice President for Academic Affairs will make the Professional Portfolio, any supporting evidence and the School Dean’s recommendation available to the Promotions Review Board.
The Professional Portfolio is the formal application and is comprised of a:
- Letter of Application
- Cumulative Faculty Record
- Copies of each of the following items from the previous three years:
a. Student Evaluation Results with comments
b. Response to Student Evaluation forms – every semester*
c. Syllabi – Representative sample of each course taught
d. Classroom Observation forms –*
e. Performance Appraisals – annual*
f. Professional Development Plans – annual*
*These required items are more fully described in the Faculty Evaluation System documents. Supplemental documentation may include:
Teaching philosophy statement, sample assignments, samples of student work, evidence of special service to professional associations, and other documentation that highlights one’s teaching approach, creativity, and professional growth. The applicant may also request a letter of recommendation from their immediate supervisor or any other relevant person.
An earned doctorate constitutes a terminal degree. In the case of academic fields in which the Executive Vice President for Academic Affairs determines that doctorates are not widely offered by universities in the United States, an appropriate master’s degree satisfies the requirement for a terminal degree. The Promotions Review Board will make a recommendation to the Executive Vice President for Academic Affairs.
The Executive Vice President for Academic Affairs will review the recommendations and then submit the final recommendations for promotion to the President.
The Executive Vice President for Academic Affairs will notify each candidate of the promotion determinations on request, any candidate who has not been recommended will be provided with an opportunity for a conference with the Executive Vice President for Academic Affairs for the purpose of discussing the reasons for denial, areas of weakness, and improvements necessary.
Full-time faculty members holding the rank of Assistant Professor or higher will become
Adjunct Professors if they change their status from full-time to adjunct.
Eligible faculty members are not obligated to apply for promotion. There will be no limit on how many times faculty members may apply for a desired promotion.