Office of the Registrar

Before registration begins, the Registrar’s Office will email you a registration date and time, which is the earliest you can register for classes. Registration dates and times are assigned based on the number of credits completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen. 

Seniors often only have a few requirements left to complete, so their options are limited.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the registration system during periods of high demand.

When creating a schedule, it’s important to keep an open mind and work with your student success coach/advisor to explore all of your options. Your student success coach/advisor can help you determine which requirements need to be completed in a specific semester and which ones don’t and help you adjust your major’s suggested course sequence so you can take advantage of available classes. 

Remember that flexibility is key! It’s important to be flexible when it comes to class times and course selection, particularly if you are a freshman or sophomore. For example, if you are not able to get into Basic Digital Photography this semester to fulfill your Fine Arts SEE requirement, remember that you have options. You should consider the 18 other courses available to fulfill this requirement, or consider exploring another SEE requirement such as Humanities or Social Sciences this semester and fulfilling the Fine Arts requirement in a later semester when you may be more likely to get the exact course you would like. It’s important to remember that you do have choices and that you will be able to get the courses that you need to graduate. 

Get to know your student success coach or advisor—he or she is here to help you. Advising is required for all Stevenson students; this means, you must meet with your success coach/advisor and be “checked off” before you can register, so be sure to do this before your registration time.

If you are struggling to construct your schedule or find that you can’t register for a class you need to stay on track, please reach out to your student success coach or faculty advisor. Your advisor/student success coach will work with you, the Registrar’s Office, and/or the Academic Program Administrators to help you explore all your options.

Academic Program Administrators, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need you to work with your student success coach/advisor who will then keep us informed. 

Class Cancellations:  It may be necessary for the University to cancel a course for insufficient enrollment or other reasons.  Students will be notified via SU email regarding course cancellations and should contact their advisor or success student success coach if assistance is needed selecting an alternate course.

Overload: A typical schedule for full-time students who wish to graduate in four years consists of 15 to 18 credits per semester. Students may take 12 to 18 credits and be considered full-time and pay the full-time tuition rate. Occasionally, students may desire to take more than 18 credits.  Before this decision is made, students should talk with their student success coach or faculty advisor to discuss the feasibility of this plan. Deciding factors may include the student’s GPA, selection of other courses, and the real need to do an overload.  Students taking an overload (more than 18 credits) are charged an additional $425 per credit.  Students who wish to take an overload should complete the “Permission for Overload” form which can be found on the Student Menu on WebXpress under “Registrar’s Office Forms.”

Waitlists: You may add yourself to a waitlist if you would like to be notified if/when a seat becomes available in a closed class.  If/when a seat becomes available, you will be notified via SU e-mail and will have 24 hours to register for the seat. If you fail to register by the deadline listed in the e-mail you will be dropped from the waitlist and the available seat will be offered to the next student on the list. Here are some things to remember: Being on a waitlist does not guarantee a seat will become available, so register for an alternate class. Not all courses/sections allow wait lists. No more than 3 students may be on a waitlist at any given time. Waitlists are not used to gauge student interest in courses. They are used to allow students to easily register for a full class if a seat becomes available. Typically, a large number of students do not drop classes once they have registered, so only a few seats in a section—if any—may become available. 

SEE Courses: Students who have entered the University after 2014 are required to fulfill Stevenson Educational Experience (SEE) requirements by taking SEE-certified courses. Information about SEE-certified courses can be found in a variety of places: the catalog, the schedule of classes, the Registrar’s Office portal page, and the course descriptions in WebXpress. 

Registration Blocks and Eligibility: Students are eligible to register when:

• They have met with their academic advisor and have been “checked off.”
• Their assigned registration date and time has arrived.
• Their account is clear of all registration blocks. A student may have a registration block on their account if they have not met all obligations to the University. These may include, but are not limited to the following:
  • An incomplete health record
  • Outstanding financial obligation (e.g., past due tuition/fees balance or overdue/lost library book)
  • Failure to complete INT 100 (Principles of Academic Integrity) by the due date.
  • NOTE: Students with a pending academic integrity violation will be unable to register online, but may register in person in the Registrar’s office.
     

Prerequisites and Corequisites: Prerequisites are courses that students must successfully complete before other courses.  For example, ENG 151 is a prerequisite for ENG 152.  You will be able to register for a course if you have successfully completed or are currently enrolled in the prerequisite course (and then pass the prerequisite course before the next course begins).

Corequisites are courses that students must take in the same semester as another course. For example, BIO 113 and BIO 113L are corequisites.

Dear Parents,

Course registration is right around the corner, and we want to make sure that you have all the information you need to support your student as he or she successfully navigates this process.

Registration is an exciting time, but constructing a schedule that meets program requirements and accommodates extracurricular activities, work, athletic schedules, etc., can sometimes be challenging for students.

However, with the right approach and help from his or her advisor/student success coach, your student will be able to create a schedule that meets his or her needs and keeps him or her moving towards graduation. Below, we have provided some key information that will help you better understand registration at Stevenson.

Registration Timing

Current SU students are assigned specific registration dates and times, which are the earliest they can register for classes. Registration dates & times are assigned based on the number of credits students have completed (not including the current semester). This means that seniors register first, followed by juniors, then sophomores, then freshmen.  Allowing seniors—who may need more specific courses to graduate—to register first helps ensure they can finish their degree on schedule. Freshman and sophomore students have more flexibility in their schedule, so they register last. Spreading students out during registration also avoids overloading the system during high demand registration periods.

Building a Schedule

When creating a schedule, it’s important for students to keep an open mind and work with their coaches/advisors to explore all of their options. Flexibility is key. Students’ coaches/advisors can help them determine which requirements need to be completed in a specific semester and which ones don’t and help them adjust their major’s Suggested Course Sequence to take advantage of available classes.

The Advisor/Coach Role

Advisors and coaches are here to help. If a student is struggling to construct a schedule or finds that he/she can’t register for a class that is needed to stay on track, the student should reach out to his/her student success coach or faculty advisor. The advisor/coach will work with the student, the Registrar’s Office, and/or the Academic Program Administrators to explore all of the options.

Adjustments to Course Offerings

Academic Program Administrators, the Registrar’s Office, the Office of Academic Affairs, and the Office of Student Success carefully monitor enrollment during registration and make adjustments to the schedule throughout the process. In order for us to accurately assess students’ needs and act accordingly, we need students to work with their student coaches/advisors who then will keep us informed.

Best,

Stevenson University’s Registration Planning Team

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