Guidelines and Procedures for
Starting a New Club or Organization

All Students are encouraged to join any organization on campus and if there is not one that meets their needs they can form a new club.

Steps to forming a new club:

1. Make an appointment to speak with a member of the Student Activities Office about your idea.

2. Develop a club proposal including purpose of the new club and ways that the organization will meet the four foundations set forth by the SGA:

Personal Development Collaborative Leadership Education  Civic Engagement
Social Skills Communication Academic intergration Service
Personal skills Outreach Co-curricular information sharing Activism
Advertising/marketing skills Engagement across campus Wellness programming Environmental consciousness
Fundraising Representation Diversity
Community-building

3. Find a faculty or staff moderator. Here are some helpful things to keep in mind when choosing a moderator:

  • They must be a full-time employee at Stevenson.
  • They should be able to attend all meetings and events.
  • They should be able and willing to be a resource person for all officers.

4.  Submit the proposal to the Student Activities Office. 

5.  Attend the next general SGA meeting and verbally present your new club.

The SGA executive board will then meet to make a decision and if necessary a second meeting may be set up to answer any questions which may arise. Along with SGA approval, two administrators will also be asked for their approval. Once this process is completed you are on your way! Good luck with your new organization.

What to do now that you have a club

  • Hold meetings with your club members and officers on a frequent basis.
  • Fill out all forms regarding your club. These forms include: Club Event Proposal, Fundraising Approval, and Event Assessment. All forms can be found in the Student Affairs Office or online under club resources.
  • Have one representative from the organization attend the Town Hall Meetings and the Club Management Series. Dates, times and locations are available in the Student Activities Office.
  • Hold programming to include the 4 foundations of personal development, collaborative leadership, education, and civic engagement.