Interoffice Mail

Guidelines and Procedures

  • Interoffice mail is a campus correspondence from one campus department/address to another campus department/address.
  • Interoffice mail is distributed and collected daily by the courier using color coordinated pouches. Drop points for each department have been set up to enhance consistency in delivery.
  • Interoffice mail must be sent in reusable envelopes that have been clearly marked for a quick delivery.
  • Mail Routes have been established on both campuses to ensure consistency in delivery.

Bulk Interoffice Mail

  • Requests to distribute bulk interoffice mail should be sent to the Mailroom Manager as soon as possible. Contact the mailroom at 443-352-4351.
  • A minimum 24 hour notice must be given for distribution to departments. A minimum 48 hour notice must be given for distribution to the entire Stevenson community. Requests placed on Friday will be processed and distributed on Monday.
  • Bulk interoffice mail is defined as any mailing over 50 pieces. This includes postcards, magazines, advertisements, personal correspondence, etc.

Precautions

  • Do not send cash or other valuables through interoffice mail.
  • Ensure that all personal correspondence is SEALED and the recipient is clearly identified.

Advertising

  • All interoffice correspondence should include the following information about the recipient:
    • Full name
    • Department
    • Campus *
  • Any change in the location of an individual or department should be reported to the Mailroom Manager as soon as possible to continue uninterrupted service.
  • If the recipient of any package or piece of mail cannot be identified, it will be returned to the sender.

* Many departments have locations on the Greenspring Campus and the Owings Mills Campus. Proper identification of the campus will ensure successful and timely delivery.