Stevenson University

Understanding your Degree Audit Report

What is degree audit (DA)?

• It is a document that shows what courses are completed and what coursework remains in a student's academic program.
• It is a guide to help students and advisors assess the student's academic progress towards a degree.
• It is based only on what has been officially entered into the university's student information database.

What are the limitations of DA?

• DA does not replace academic advising.
• Sometimes there are course changes or common substitutions that don't show in DA but could be used to the student's advantage.
• The DA does not tell you when to take a given course.

How can I get a DA?

• Go to the student menu in WebXpress and select the "Degree Audit" link from the "Academic Profiles" section.
• If you are not changing your major, check off the "choose one" box by your major and then click "submit."

How can I tell what classes I still need to take?

• Requirements that have not yet been started or completed will show on the DA report with a blank line and the words "1 course needed" or "X" credits needed.

What are the sections of a DA report as they appear on the DA?

• Top of the first page: basic information (name, major, advisor, etc.) and DA description.
• Program Status - summary of how many credits you have completed, how many are in progress or preregistered, and how many credits remain to reach 120; also shows your GPA.
• Stevenson University Core Curriculum sections:
  • Skills Courses - shows status of specific courses in English writing courses, Communication, Physical Education and Computer Literacy
  • Distribution Courses - shows status of specific courses in Fine Arts, Social Sciences, Math/Science and Humanities
  • Core Electives - shows status of specific courses from the skills or distribution areas
• Marjor Requirements - shows status of specific courses in the major
• Secondary Requirements - shows status of specific courses in this category
• Summary of 30 upper level credits - lists again the courses that appear elsewhere on the DA so that students can track their progress towards this requirement. Also shows general electives if they are at the upper level.
• Other Courses - lists all courses that did not fit into another category and all non-credit earning courses; usually credits in this section serve as general electives which are needed in majors in which fewer than 120 credits are accumulated by taking specific required courses.

How can I tell how many general electives I need by looking at my DA?

• Summary - 120 - credits remaining - credits earned = number of general elective credits needed
• Count the number of credits remaining in your program by counting the number of "1 course needed" blank lines and adding up the total remaining required courses (most courses are 3 credits).
• Add the number of remaining credits to the number of credits already earned, underway or preregistered (listed in the "Program Status" section). Note: Only 1 PE credit can count.
• Subtract the number of credits remaining and earned from 120; this will be the number of general elective credits that will be needed. Programs that require over 120 credits do not use general electives.

How can I use DA to explore other majors?

1. Open up DA from the "Academic Profiles" section of the Student Menu in WebXpress (login if needed).
2. Do not click "choose one," instead look at the "What if I change my program of study?" drop down menu that lists other majors.
3. From that list of programs choose the major that you are interested in exploring. Most students will choose a "02_BS_XXXX" major since "02" indicates Bachelor of Science programs.
4. Click the submit button to see a DA of your coursework as it fits with the major you are exploring.

What special issues should transfer students watch out for?

• Requirements in your major that are met by courses you earned away from Stevenson University show as "TE" (transfer equivalency).
• Stevenson University requirements that have been waived by the program leader (could be the Division Director, Departmental Chair or Program Coordinator) should show as waived in the DA. The program leader needs to submit documentation to the Registrar's Office to enter the changes into DA so it will show accurately in the DA report.
• Stevenson University reqquirements that have been met by substituting other courses, either from Stevenson University or transferred must also be documented by the program leader to show in DA.
• If there are courses showing in the "Other Courses" category that could reasonably meet Stevenson University requirements, the transfer student may have coursework that could be upgraded; students should meet with their academic advisor to discuss options.

Who can help me understand my DA?

• Your assigned academic advisor
• The Registrar's Office staff
• The Academic Support Services staff in AC 220

     

 

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